Job Description

Admissions Manager

Department:Administration (Managers)
Office:BASIS Independent Silicon Valley
Location:San Jose, CA

BASIS Independent Silicon Valley is seeking qualified candidates for an Admissions Manager!  

Who we are... 

The mission of BASIS Independent Schools is to redefine education by raising the levels of student learning to the highest international standards. Every BASIS Independent school provides a joyful learning community where hard work is celebrated and intellectual pursuits result in extraordinary outcomes. In just a few years we have established five highly-regarded private schools (PK-12) in some of the world's most dynamic regions: New York City, Silicon Valley, and Northern Virginia, with more campuses opening in the coming years. BASIS Independent is building a team of talented, passionate, and hard-working educators to ensure our students receive the best education in the world. Join us! 

What you will do around here... 

BASIS Independent Silicon Valley, a grades 5-12 private school, is seeking a driven, personable, detail-orientated, and highly organized Admissions Manager to own and lead the admissions process. This role will have extensive interaction with parents and students. The ideal candidate will be passionate and articulate about sharing with families our nationally recognized program, will have outstanding communication, organization, detail-management, and project management skills, and will be goal driven. The candidate must be comfortable working with database systems and Excel. 

Primary Responsibilities:  

  • Manages the full-cycle admissions process from application submission to enrollment. This includes organizing and building the calendar for family meetings and entrance exams in our application database. 
  • Actively maintains prospect pipeline including creating a file once an application is submitted, actively completing incomplete applications, moving completed applications to review, and once a decision is made, notifying families through our application database. 
  • Administers online entrance exams and family meetings as necessary. 
  • Communicates admissions decisions to families in a timely manner. 
  • Maintains the integrity of all admissions records, tracks applicant status, and assists applicants in the admissions and enrollment process. 
  • Ensures a world-class experience for prospective parents and students by providing excellent customer service, including answering applicants' questions throughout the application process. 
  • Represents the school and disseminates appropriate information to prospective students and other interested parties. 
  • Works with marketing teams and the Registrar, and coordinates and attends admissions activities, including informational meetings, school tours, individual meetings, and student testing. May conduct school tours as needed.
  • Works cooperatively to provide appropriate data for purposes of reporting and research. 
  • Assists school communications team with internal and external communications projects. 

To join our team you must... 

  • Have exceptional organizational and detail-management skills; ability to establish and manage multiple priorities; ability to work under pressure. 
  • Have attention to detail and accuracy. 
  • Must be comfortable with nontraditional work hours; evenings and some weekends per month are a must.
  • Have a flexible work schedule, including evenings and weekends to attend Information Sessions, Admissions Events and Community Events. 
  • Be customer-service oriented with a clear drive to play a leading role in building the student body. 
  • Have superior follow-up skills with the ability to guide prospects to positive conclusion. 
  • Have an entrepreneurial spirit and drive. 
  • Have excellent oral and written communication skills. 
  • Have patience, flexibility, and a sense of humor. 
  • Enjoy working in an environment serving children. 
  • Navigate and maintain database integrity. 


  • Bachelor's degree 
  • 2-4 years in a sales, customer service, marketing role, or similar field
  • Experience working with young students is highly preferred 

The Nitty Gritty...  

Reports to: Sr. Director of Admissions

Benefits and Salary: Salary for this position is competitive and dependent on education and experience. BASIS Independent Schools offers a comprehensive benefits package.

Note:  BASIS Independent Schools, LLC (BINS) is an Equal Opportunity Employer.  All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status or any other classification protected by federal, state or local law. BINS expressly prohibits any form of unlawful employee or student harassment or discrimination. 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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